ScreenInterview (“ScreenInterview,” “we,” “us,” or “our”) is a United States–based company. We respect your privacy and are committed to protecting personal data. This Privacy Policy explains how we collect, use, disclose, and protect personal data when you use our website and AI-powered screening and interview services (the “Services”).

This policy applies to candidates, customers, website visitors, and others whose data we process.

1. Who We Are

ScreenInterview provides AI-powered screening and interview tools to help organizations evaluate candidates. We operate primarily from the United States.

We act as a data processor when handling candidate data on behalf of employers.
We act as a data controller when processing data for our own business purposes, such as account management, analytics, security, and legal compliance.

2. Personal Data We Collect

Depending on your interaction with the Services, we may collect:

Candidate & Interview Data

Name and contact details
Audio and video interview recordings
Interview responses and transcripts
Session metadata (timestamps, duration, device/browser info)
AI-generated summaries or scores

Customer & Business Data

Name, company, role, and contact details
Account credentials
Billing and payment information
Platform usage data

Website Data

IP address
Device and browser information
Log files and analytics data
Cookies and similar technologies

3. How We Use Personal Data

We use personal data to:

Provide and operate the Services
Conduct and analyze interviews
Generate interview insights and summaries
Improve our platform and AI systems
Manage accounts and provide support
Maintain security and prevent misuse
Comply with legal obligations

4. Legal Bases for Processing (GDPR)

Where GDPR applies, we process personal data based on:

Consent (e.g., participating in an AI interview)
Contractual necessity
Legitimate interests (platform improvement, security)
Legal obligations

5. Automated Processing & AI

ScreenInterview uses AI to transcribe interviews and generate insights. We do not make automated hiring decisions. All AI outputs are designed to support human decision-making.

Where required by law, you may request:

Human review
To express your viewpoint
To contest AI-generated outputs

6. EU Artificial Intelligence Act

Although ScreenInterview is U.S.-based, we align relevant practices with the EU AI Act where applicable. Our systems include:

Human-in-the-loop design
Documentation of system limits
Bias mitigation practices
Logging and security controls

Customers remain responsible for lawful hiring decisions.

7. Data Retention

We keep personal data only as long as necessary.

Typical periods:

Interview recordings & transcripts: up to 24 months, unless deleted earlier
Customer account data: for the contract duration
Security logs: as required for compliance

8. Data Sharing

We may share data with:

Customers, as directed
Service providers and subprocessors
Professional advisors
Authorities, if required by law

We do not sell personal data.

9. International Data Transfers

As a U.S.-based company, data may be processed in the United States.
Where required, we use safeguards such as Standard Contractual Clauses.

10. Your Privacy Rights

EEA / UK / Switzerland

You may have rights to access, correct, delete, restrict, object, or request portability of your data.

United States (CCPA/CPRA)

Depending on your state, you may have rights to:

Know what data we collect
Request deletion or correction
Opt out of certain processing

11. Security

We use reasonable technical and organizational measures to protect personal data from unauthorized access, loss, or misuse.

12. Cookies

We use cookies to operate and improve the Services. You can control cookies through your browser or consent settings.

13. Children’s Privacy

The Services are not intended for children under 16. We do not knowingly collect data from children.

14. Changes

We may update this Privacy Policy from time to time. Changes will be posted with a new “Last Updated” date.

15. Contact Us

Email: legal@screeninterview.com